[…] Generally, State senators and representatives are available to meet on Tuesday, Wednesday, and Thursdays in their offices. When scheduling a site visit, State officials are available on Monday and Fridays when the legislature is not in session. Council members are more flexible to meet, except on Mondays when there are city council meetings. Some elected officials require a written meeting request so schedule enough in advance of the desired meeting date in the event submitting a written request delays the process. Don’t ask for more than a 30 minute meeting unless you have an unusual problem. Elected officials are often overscheduled and most meetings last about 15‐20 minutes. Preparing for the Meeting: DO YOUR HOMEWORK! Know exactly what you want to say and carefully review your message. You can always contact GCAC to find out about important issues and where your elected officials stand on each issue. Compile figures about how much, if any, money your institution receives from GCAC. Contact GCAC for this information or with any questions. Although you should avoid long lists of numbers, it is vital to demonstrate the impact of state or local dollars on your institution. Prepare a few dramatic numbers or anecdotes to illustrate your points. Like many people, elected officials more easily remember examples conveyed in personal terms. Obtain information on your institution’s artistic mission, outreach, and educational programs, as well as the economic impact that your institution has on the community. Elected officials will be more likely to support your position if they understand your vital role in the communities they represent. Understand potential counter‐arguments to your position and be ready to respectfully answer any questions or disagreements. Make sure everyone in your group is prepared. Brief everyone attending the meeting and make sure they have written materials such as background information or position papers to review ahead of time. Page 7 of 12 […]